Councillors - Cllr Barbara Brownley (Acting Chair), Cllr Rebecca Power, Cllr Rose Keeton, Cllr Gary Adams, Cllr Kevin Halfpenny, Cllr Robert Vilinskis, Cllr John Peck (NCC). Cllr Sheila Soar arrived later.
Jennifer Lowe (Clerk)
2 members of the public.
Cllr Dave Thompson, Cllr Mark Dabbs
Cllr Kevin Halfpenny concerning item 17.
Decided unanimously to move item 12 to Exclusion of press and public.
Proposed Cllr Robert Vilinskis, seconded Cllr Kevin Halfpenny, approved unanimously.
No reports from Cllrs Shelia Soar or Dave Thompson.
Cllr John Peck announced that Mansfield Road had now been marked out, to be repaired, but it really needs to be re-surfaced sometime.
He had a meeting with Mike Keeling about the flooding on Forest Road recently, and the drains were checked.
Land at Third Avenue owned by Notts Community Housing, near the disused garages, had water flowing from here. Cllrs Barbara Browning and Rose Keeton can't remember it ever flooding. Cllr Rebecca Power suggested adding hard core there to help to stop it flooding.
Other land owned by Notts Community Housing was in a bad state of repair, especially where residents where parking their cars.
Cllr John Peck suggested a meeting on-site with NCH at Third Avenue. John asked if the council has taken over maintaining land at the bays, as they were in a bad state. He wondered if the Parish Council had taken over the bays' near Third Avenue, as they are in a bad state of repair? Cllr Rebecca Power stated that certain councillors wanted to take back land to make the village look nicer.
John reported that the proposed crossing, opposite the shops on Mansfield Road were not really feasible, as Road Safety had expressed concerns. They said there had been no reported accidents at that site, and putting a crossing there could increase the likelihood of an incident, due to the position of the shops and driveways, that would make it difficult for sighting central reservations, they would be very narrow, a new design is needed.
Cllr Peck asked how the Skate Park was progressing. The clerk read out a statement:-
Clipstone Skate Park Group 11 am, 27th June 2014
Attendance. Cllr Mark Dabbs (Chair), Cllr Sheila Soar, Clerk Jennifer Lowe (Notes), Trustees R Clarey, J Gillott and J Hawkins
Discussion & Action Points
MD - Meeting to discuss the leasing issues of the 5-a-side football pitch next to Clipstone Welfare.
RC - he has been awaiting a lease from our solicitors.
Clerk - had not realised they were waiting for this lease, former clerk had not mentioned it.
MD - Items to be in the lease such as, what happens if the land is sold? Insurance and maintenance to be picked up by the Parish. Floodlights need to have electricity, to be paid for separately. Options for extra years when initial lease expires. Use of the ground to be solely for the provision of a Skate Park. Parish to pay all legal costs of lease agreement set-up.
SS - What about planning, do we need full planning permission?
Trustees - May get complaints from the Old Peoples Home about the noise and disturbance.
SS - We need provision for recreation for the local children of all ages, we need change in the village to go forward.
MD/SS - do we need fencing to help with any foreseeable problems? The noise could be blocked out by trees / sound bank.
Trustees - the Skate Park will be good for the Welfare in attracting families and hopefully they will visit the Welfare, for food and drink. Agreed to lease with conditions.
Clerk to email Charles Dawson, (solicitor) to arrange with Trustees solicitor a lease, then to send onto WREN.
Cllr Gary Adams asked John when Forest Road was due to be Tarmaced? John said it was due to be done, but will now miss out in this round of Tarmacing. Jo Horton was taken on site, as this road was one of the worst in his area. Cllr Peck now has to send letters out to all the residents explaining the current situation, that Highways had had their budget cut.
Cllr John Peck then left the meeting. 7.30pm
Denise Barraclough reminded councillors about the Clipstone Gala and asked if any of them could volunteer to present prizes on the day? She also thanked Cllr Mark Dabbs for presenting a prize at another event.
Skate Park (see above)
Cllr Sheila Soar arrived at 7.45pm
Kings Clipstone Council area Neighbourhood Plan.
Councillors expressed an interest in receiving some planning training. Clerk to investigate options.
This item to be discussed in the exclusion of the press and public section at the end of the meeting.
The Clerk proposed a letter to be sent out to funeral directors and other interested parties detailing rules of fees for parishioners and non-residents of the parish. Cllr Shelia Soar suggested that Kings Clipstone residents should be included, up to a certain year cut off; date to be confirmed before letter is sent.
Cllr Barbara Brownley read out the letter from the Scouts. Cllr Sheila Soar said that some groups are getting funding every year, and others are missing out; council agreed to send to Finance meeting.
Council agreed to send to Finance meeting.
Council agreed to send to Finance meeting.
July Council Meeting, Agenda item 17.
Tony Scawthon, Training Manager from Notts County Council, gave a training session to our Parish Workers on 1st July 2014, concerning Health & Safety when verge cutting and other matters.
Later he mentioned about the Parish van in relation to cutting the grass verges. It must be highly visible, preferably white, and have a 'highways maintenance' sign on the back door, and chevrons if possible, and that other than a small parish logo or sign, there must be no other distractions on the van, including advertising of any kind.
He stated that NCC and NSDC would 'look very badly' on any deviation of this, and if we did advertise on the van, if another vehicle driver was then distracted reading our signs while also trying to look out for our workers, and then subsequently had an accident, especially near where our workers were operating, then we may be liable for damages.
Cllr Kevin Halfpenny said he had now secured advertising on his own van, and understood the situation with the Council's van.
Email concerning the general state of the village and the Cavendish Estate with reply from NCC.
Clerk advised that she had been in contact with Mr Oxborough, and was hoping to address his concerns.
Email concerning large trees on Highfield Rd, and cutting back.
Cllr Barbara Brownley will take a walk with the Clerk to look at the problem.
39 Eastfield Close. Concerns about flooding in her garden.
Cllr Shelia Soar will ring NSDC to see if they have been out to take a look at the problem and any solutions.
Slimming World - email wanting to tie a banner to our railings.
Councillors declined; they thought it may look unsightly and other groups may also want to put up a banner.
Notts County Council
Better broadband newsletter.
The Clare Bulb Co.
Bulb price list.
Councillors asked when there was to be another Finance meeting? The Clerk to contact councillors with a convenient date and time.
Meeting finished at 9.00pm
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